The Richards Group is proud to be an equal opportunity employer – we celebrating our teams’ differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status.
Position: Business Development Coordinator
Keep our top agents on track. Help them drive business forward.
We’re not looking for your standard admin support—we’re looking for a go-getter. Someone who sees what needs to happen before it’s asked. Someone who thrives in a fast-paced, high-performing real estate environment and brings structure, energy, and a foundation of consistency.
As our Business Development Coordinator, you’ll work closely with our Team Leader and top senior agents to keep the business growing—by supporting their prospecting, assisting with client touches, and coordinating their activities to help them accomplish their goals. You’ll be at the heart of the action: organized, detail-savvy, and two-steps ahead to make things happen.
Reports To: Team Leader
Key Responsibilities
Agent Accountability & Business Development
-Run weekly business planning sessions to ensure agents are prepared and following through on prospecting, database activity and supported in active deals.
-Assist in the development and implementation of action plans for agent lead generation
-Maximize use of Follow-Up Boss (FUB) to identify opportunities and streamline tasks.
-Help agents stay on track with monthly and quarterly sales targets.
Client Experience & Relationship Building
-Maintain the agents’ detailed client data in our CRM: key dates, personal notes, and preferences.
-Prepare and send mass emails, including newsletters and other communications.
-Source and coordinate client gifts and touches to enhance relationships.
Listing Support:
-Prepare listing presentations, including research, comps, and assembling paperwork.
-Assist with pre-listing tasks: RECO guides, and agreements.
-Coordinate active listing tasks such as calendar planning, listing preparation, and marketing correspondence.
-Attend walkthroughs for additional support and ensure all items are ready for showings and open houses
Buyer Support:
-Prepare and send Buyer Representation Agreements and RECO Guides.
-Assist with appointment scheduling and post-deal paperwork.
Transaction Support:
-Prepare offer documents and provide real-time assistance during offers (e.g., DocuSign).
-Manage post-deal paperwork, including FINTRAC compliance, lawyer coordination, and updating deal boards.
-Work with lawyers and vendors to ensure transactions are efficiently overseen and proceed smoothly.
Marketing, Communication and Event Support
-Populate Canva templates and MailChimp templates for agents
-Draft, print, and coordinate letter drops for buyers and sellers.
-Assist with event preparation, including checklists and organizing key dates.
-Assist quarterly event touchpoints (e.g., Home Show, holiday gifting).
-Support open house logistics: setup, tear-down, and supply coordination.
Team Support
-Provide ongoing support to the team with systems; Follow-Up Boss, REALM, Webforms, DocuSign
-Team & Systems Support
-Be back up support for platforms like Follow-Up Boss, TRREB, REALM, WebForms, and DocuSign.
Required Skills and Qualifications:
-Toronto Real Estate Knowledge: In-depth understanding of Toronto’s neighborhoods, market trends, and client needs.
-CRM Expertise: Proven experience managing real estate CRM: Follow-Up Boss.
-Real Estate Platforms: Proficiency with TRREB, DocuSign, WEBForms, REALM, and GeoWarehouse.
-Workflow Management: Experience in data entry, reporting, and workflow management tools.
-Tech-Savvy: Skilled in Canva, email marketing tools, and Google Office Suite.
-Attention to Detail: Strong ability to maintain organization and meet deadlines.
-Proactive & Flexible: Ability to adapt to changing priorities and work in a fast-paced environment.
-Driver’s License & Reliable Vehicle: A valid Ontario driver’s license and reliable vehicle are required.
Why You’ll Love This Role
You’ll be joining a top-performing East Toronto team known for its high standards, community connection, and sharp marketing. You’ll work with experienced, driven agents who value your ideas and your initiative. No two days will look the same—but you’ll always be integral in making sure things run smoothly, and your supported agents can optimize their growth.
Time Commitment:
Full-time Monday-Friday – with some after-hours availability depending on seasonality.
Primary Location: 1945 Queen Street East, some work-from-home flexibility may be offered once the candidate has been fully trained and demonstrates proficiency and competency in the role.
Compensation:
-Annual Salary paid bi-weekly: $70,000
-Health benefits as per the RBC Health Plan, available after a 6-month probationary period
Vacation:
Two weeks paid vacation. (*The office is also closed over the Christmas break from Christmas eve until public school returns in session – team members are expected to be available for customer requests but otherwise off work)
Benefits:
-Company events
-Extended health care
-Flexible schedule